Limited use policy

1. Preface

This privacy notice for Taskified, hereinafter referred to as “we”, “our”, “us”, outlines the methods through which we gather, disclose, and process personal data when you utilize our website, web application, and all associated services offered by Taskified (hereinafter referred to as ‘services’). It also elucidates your options regarding our data procedures.

Data collection comes from two points:

• Visiting the Taskified website, https://taskified.co, hereinafter referred to as the “website” or “site”
• Download and use of the Taskified AI Google extension, hereinafter referred to as the “app” or “application”

"You" or "your", as used in this Privacy Policy, refers to the individual to whom personal data relates.

2. Introduction

Welcome to Taskified! We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us at info@taskified.co.

When you visit our website https://taskified.co, and use our services, you trust us with your personal information. We take your privacy very seriously. In this privacy policy, we seek to explain to you in the clearest way possible what information we collect, how we use it, and what rights you have in relation to it.

3. Consent

By using our website, you hereby consent to our Privacy Policy and agree to its terms.

4. Types of information collected

Personal Information provided by you.

When signing up and completing the onboarding process for our app, we collect the following data provided by you:

1. Contact Details: Whether signing up on our app, accessing our site, signing up for the mailing list we may collect your full name, employer, date of birth, job title, and user email address.
2. Payment Information: When enrolling in our app, payment is processed by Stripe (according to their own privacy policy, found here: https://stripe.com/privacy) and NOT Taskified. We have no access to your full payment information.
3. Content of emails: Emails sent and received through the app (“Email Content Data”) need to be processed by Taskified, but is encrypted and unreadable. Taskified cannot read, use or sell Email Content Data to third party providers. Taskified does not store or host any content of your emails.

Personal Information provided by third party applications.

Considering your account is created using Google’s sign in feature, we receive information from google including:

1. Basic profile information (your name, email address, profile photo associated with your gmail account).
2. Authentication tokens (to authenticate your Gmail account during login).
3. Email content (with user permission, email content is required to summarize and display user’s emails). Taskified does not store, host, read or use email content.
4. Email Contacts (to allow seamless sending).

Considering OpenAI’s API is used for all AI functions within Taskified, the following information should be considered:

1. Data collection. The user acknowledges that, in accordance with OpenAI’s Chat GPT API Privacy Policy, any prompt used in the API will be stored one month, and no longer.
2. Personal Information. OpenAI will not collect personal information unless it is provided in the prompt by the user.
3. Data security. All data to and from the API is encrypted.
4. User consent. The user consent’s to OpenAI processing data gathered from email generation prompts.

Information automatically collected.

Some information will be automatically collected when using our Application and website. These include:

1. Cookies and related technologies. These are collected to recognize you, provide a personalized experience, and make your overall experience more seamless.
2. Log and Usage Data. This data is automatically sent when you access or use our application, for the purpose of improving our service, diagnostics, and overall user experience. This includes IP address (or proxy server), device information, HTTP requests, browser type and settings, and information about your activity in the Application (date/time stamps associated to usage, pages used, searches, and any other actions you take).
3. Device Data. This data may include information such as computer type, IP address (or proxy server), operating system, and browser type.
4. Email metadata. This includes numeric identifiers and timestamps, but does not include Email Content Data or anything to identify the sender, recipient, or subject.

Information collected from other sources.

Some information, collected from partners like Google Analytics and AdSense, will be used to help us understand website performance, generate reports, identifying user trends, and optimizing marketing campaigns. The data is processed in an aggregated and anonymized form to protect individual privacy. Information we gather includes:

1. Device and browser information (e.g., device type, operating system, browser type)
2. IP addresses
3. Website interactions (e.g., page views, clicks, form submissions)
4. Referral sources (e.g., search engines, social media platforms)
5. Demographic information (if enabled)

Information collected from social media includes:

1. Social networking insights: We manage profiles on various social networking platforms such as Facebook and Twitter (referred to as "Social Media Pages"). Your interactions with these pages may lead to the collection of personal information that you choose to disclose through your social media settings, including contact details. Additionally, the platforms hosting our Social Media Pages may furnish us with aggregated data and analytics concerning the usage of these pages.
2. Third-party authentication details: Should you opt to link, connect, or log in to our Service using a third-party platform (e.g., Google, Microsoft), you authorize the transmission of information, such as registration and profile details, from that platform to us. This transmission occurs according to the control settings determined by the service provider or as sanctioned by your privacy preferences on that platform.
3. Publicly accessible data: This encompasses publicly available information, such as social media insights about users and non-users, alongside other data that may be amalgamated and relayed to us by third-party data providers. The nature of the data received is contingent upon the privacy settings of the individuals on relevant social networks and the data accessibility determined by our data providers.

5. How do we use your information?

We process your information for several reasons, including:

1. Provide, operate, and maintain our website.
2. To assist authentication and account creation. We may process information to allow for account creation and login through google sign in. We may also use this data to identify users in the future.
3. To assist in service delivery to the user. Some data needs to be processed, or the application cannot function. This includes but is not limited to authentication tokens, updating and synchronizing features across multiple devices, and displaying information about Contacts (profile photos, names, and email addresses).
4. Communication and feedback requests. We may collect personal information to facilitate communication and obtain feedback from users. This helps us understand their needs, address inquiries, and improve our services based on user input.
5. Respond to support requests. We may collect personal information to effectively respond to and address support requests from users. This allows us to provide assistance, troubleshoot issues, and ensure a satisfactory user experience.
6. To send administrative information to you. We may collect personal information to send important administrative messages related to your account or our services. This includes updates, changes in terms or policies, and other essential communications necessary for the proper functioning of our platform.
7. To enable user-to-user communications. We may collect personal information to facilitate user-to-user communications within our platform. This can include features such as messaging or networking functionalities that require sharing certain personal information between users who choose to engage with each other.
8. To send you marketing campaigns. We may collect personal information to send marketing campaigns or promotional materials, such as newsletters, product updates, or special offers. This helps us keep users informed about our latest developments and provide them with relevant information and opportunities.
9. To identify user trends, website / app performance, and optimize our own marketing campaigns. We may process information in reports to analyze our own performance within the app and our marketing campaigns. This includes how you interact with the app or site, general user behavior, and characteristics.
10. To enforce our agreements, comply with legal obligations and defend us against legal claims. For example:
1. To protect our business, prevent fraud or criminal activity, misuse of our app and site, to ensure IT security of our systems and architecture
2. To comply with legal obligations and processes to protect our rights, privacy, and that of our affiliates, you, or other third parties.

We do not sell or share user data or personal data with third parties.

7. When and with whom do we disclose your personal information?

We do not disclose, sell, or release private personal information, except in the following circumstances:

1. Business Transfers. We may share or transfer your information during the negotiation of a merger, sale of company assets, bankruptcy, reorganization, financing due diligence, or acquisition of a portion of all or a portion of our business to another company.
2. Business Partners. We may share your information with our business partners to assist in business operation needs. We may disclose personal data to service providers for web hosting, debugging services, survey providers, and customer service providers. We may also share data with professional advisors like lawyers, auditors, bankers, and insurers when necessary to receive the services they render us.
3. When required by law to release information. This includes to comply with legal and regulatory obligations, protect and defend our rights, prevent fraud or criminal activity, or to protect the personal safety of users of our site or app, and to protect against legal liability.

8. USER ACCESS TO DATA

As a user of our app, you have the right to access and control your personal data. If you would like to access, review, correct, update, or delete any personal information we have collected about you, please contact us using the contact information provided below. We will respond to your request within the timeframes required by applicable data protection laws.

Please note that we may need to verify your identity before processing your request. We may also have legal obligations or legitimate interests that override your request, such as data retention requirements or the exercise or defense of legal claims. In such cases, we will inform you accordingly.

If you are unable to directly access or manage your personal data through the app, we will assist you in exercising your rights to the extent feasible and in accordance with applicable laws.

9. Do we use cookies and other tracking technologies?

We may use cookies and similar technologies (like pixels) to access or store some information.

10. How do we keep your information safe?

Taskified encrypts all data that is considered Personal Identifiable Information (PII) using the Advanced Encryption Standard (AES). This encryption standard is recommended by Google to keep your data safe. We prioritize data safety and will ensure that all data that is considered PII is safely stored.

11. Data retention

Taskified will only keep personal information as long as it is required for the purposes noted in the privacy policy, unless required by law (accounting, legal or tax reasons) or until you withdraw your consent. If Taskified has no recognizable need to process your personal information, the information will be either deleted or anonymized.

12. Third Party Privacy Policies

Taskified’s Privacy Policy does not apply to other advertisers or websites. Thus, we advise you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.

You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers' respective websites.

13. EEA, UK, and Canada Privacy Rights:

If you are located in the European Economic Area (EEA), the United Kingdom (UK), or Canada, you may have certain privacy rights that are protected by law. We are committed to respecting and upholding these rights. This section of our privacy policy outlines these rights and provides information on how you can exercise them:

1. Right to Access. You have the right to request access to the personal information we hold about you and receive a copy of that information. If you would like to exercise this right, please contact us using the contact information provided at the end of this privacy policy.
2. Right to Rectification. You have the right to request the correction of any inaccurate or incomplete personal information we hold about you. If you believe that any of your personal information is incorrect or needs updating, please contact us to make the necessary changes.
3. Right to Erasure. You have the right to request the deletion of your personal information in certain circumstances. However, please note that this right is subject to legal obligations and other factors that may restrict our ability to fulfil your request.
4. Right to Restriction of Processing. You have the right to request the restriction of the processing of your personal information in certain situations. This means that we will temporarily limit how we use your data, but will not delete it.
5. Right to Data Portability. You have the right to receive a copy of your personal information in a structured, commonly used, and machine-readable format and have the right to transmit that data to another controller.
6. Right to Object. You have the right to object to the processing of your personal information in certain circumstances. We will assess your objection and, if we determine that our legitimate interests do not override your rights and freedoms, we will stop processing your data as requested.
7. Right to Withdraw Consent. If we rely on your consent as the legal basis for processing your personal information, you have the right to withdraw that consent at any time. This will not affect the lawfulness of any processing carried out before you withdrew your consent.

14. CCPA Privacy Rights (Do Not Sell My Personal Information)

Under the CCPA, among other rights, California consumers have the right to:

1. Request that a business that collects a consumer's personal data disclose the categories and specific pieces of personal data that a business has collected about consumers.
2. Request that a business delete any personal data about the consumer that a business has collected.
3. Request that a business that sells a consumer's personal data, not sell the consumer's personal data.
4. If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.

15. GDPR Data Protection Rights

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

1. The right to access.You have the right to request copies of your personal data. We may charge you a small fee for this service.
2. The right to rectification.You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
3. The right to erasure.You have the right to request that we erase your personal data, under certain conditions.
4. The right to restrict processing.You have the right to request that we restrict the processing of your personal data, under certain conditions.
5. The right to object to processing.You have the right to object to our processing of your personal data, under certain conditions.
6. The right to data portability.You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
7. If you make a request, we have one month to respond to you.If you would like to exercise any of these rights, please contact us.

16. Children's Information

Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity. Taskified does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records

17. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. Thus, we advise you to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page. These changes are effective immediately, after they are posted on this page.

18. Contact Us

If you have any questions or suggestions about our Privacy Policy, do not hesitate to contact us.